Secretary

Job Description

Job Title: Secretary

Job Description
Office Coordination: Ensure smooth office operations by organizing calendars, scheduling appointments, and arranging meetings, social events, and university functions with various individuals and groups.
Document Preparation: Prepare and check documents for completeness and accuracy before distribution, approval, or signature.
Communication Management: Manage the flow of communication by receiving, routing, and responding to calls in a friendly and professional manner.
Meeting Support: Attend meetings, take clear and concise minutes, and assist with follow-up actions.
Report and Presentation Preparation: Assist in preparing reports, documents, and presentations as required.
Visitor Assistance: Greet and assist visitors courteously, promoting a positive and professional office image.
Liaison Role: Act as a liaison between the executive office and other university staff, fostering effective internal communication.
Inquiry Handling: Address inquiries about the university in a professional and courteous manner, both in person and over the phone.
Additional Responsibilities: Perform other duties as assigned by the immediate supervisor.

General Conditions
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Communication: Strong communication skills with a friendly, courteous demeanor.
Experience: 0-2 years of relevant experience (fresh graduates are welcome to apply).
Organizational Skills: Excellent organizational skills with high attention to detail.
Multitasking: Ability to handle multiple tasks and work under pressure as needed.
Interested candidates are encouraged to send their updated CV, including clear details of their education, skills, and experience.